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Finance and Billing Assistant

Join our team as a Finance and Billing Assistant! This role is essential in supporting accurate payroll coordination, client billing, invoice processing, and financial documentation within a travel nursing staffing company. By reviewing clinician timesheets, validating billable hours, tracking invoices, reconciling records, resolving billing concerns, and maintaining organized documentation, the Finance and Billing Assistant contributes to timely payroll support, accurate client billing, efficient operations, and strong service delivery for healthcare professionals and client facilities. 

Job Description

The primary purpose of a Finance and Billing Assistant in a travel nursing staffing company is to support accurate payroll, billing, invoicing, and financial documentation for healthcare professionals assigned to client facilities. This role assists in reviewing clinician timesheets, validating billable hours, preparing billing records, coordinating with payroll, and ensuring that invoices are processed accurately and on time. The Finance and Billing Assistant helps maintain organized financial records, supports issue resolution related to hours, rates, and payments, and ensures that billing activities are aligned with company procedures, client agreements, and staffing operations. 

Responsibilities

1. Timesheet Review and Billing Preparation: 

  • Review travel nurse and healthcare professional timesheets for completeness, accuracy, required approvals, and proper assignment details before billing and payroll processing. 
  • Prepare billing records based on approved hours, contract rates, overtime, holiday hours, stipends, reimbursements, and other billable items in accordance with client agreements. 

2. Payroll and Billing Records Management: 

  • Maintain accurate records of timesheets, billing logs, pay packages, client bill rates, payroll details, invoices, receipts, and supporting documents. 
  • Enter, update, and verify payroll and billing information in internal systems, spreadsheets, and tracking files used for travel nursing staffing operations.

3. Client Billing and Accounts Support: 

  • Assist in preparing and tracking client invoices, outstanding balances, payment status, and billing follow-ups for healthcare facility accounts. 
  • Coordinate with recruiters, account managers, payroll, finance, clinicians, and client facility contacts to resolve invoice, timesheet, rate, or payment-related concerns. 

4. Reconciliation and Compliance: 

  • Assist in reconciling approved hours, payroll data, billing records, invoices, payments, and adjustments to ensure accuracy between payroll and client billing. 
  • Ensure billing and finance activities follow company policies, client contract terms, documentation requirements, and applicable healthcare staffing procedures.

5. Reporting and Documentation: 

  • Prepare routine reports related to approved hours, pending timesheets, invoices, collections, payroll billing variances, and account status for management review.
  • Organize, file, and maintain billing documents, timesheet approvals, contracts, rate confirmations, payment records, and supporting documentation for audits and future reference. 

6. Finance and Billing Support: 

  • Respond to internal and external inquiries regarding clinician hours, facility invoices, billing statements, payment status, and account details. 
  • Provide administrative and clerical support to finance, payroll, and operations teams, including data entry, document preparation, account updates, and coordination of billing-related tasks.

7. Audit and Issue Resolution: 

  • Assist in reviewing timesheets, payroll records, billing entries, rate details, and client invoices to identify discrepancies, missing approvals, or incorrect charges. 
  • Support corrective actions by coordinating with payroll, recruiters, account managers, clinicians, and client contacts to ensure adjustments are properly documented and resolved.

Minimum Qualifications

  1. Good communication skills (written and verbal) 
  2. Proficiency in basic computer skills, including Microsoft Office (Excel, Word, Outlook). 
  3. Strong attention to detail and accuracy in data entry and calculations. 
  4. Ability to provide excellent customer service to internal and external stakeholders. 
  5. Ability to manage multiple tasks and prioritize workload effectively. 
  6. Aptitude for identifying and resolving issues related to clinician timesheets, billing records, invoices, payment transactions, payroll variances, and financial documentation. 
  7. Willingness to learn new skills and adapt to changes in staffing systems, finance tools, payroll processes, billing procedures, client requirements, and company policies. 
Date Posted:

9 hours ago

Location:

SJDM, Bulacan

Title:

Finance and Billing Assistant

Job Type:

Full-time

Category:

Non-Clinical

Account:

Voice and non-voice accounts

Shift:

Night Shift

Experience Level:

Previous experience in finance, billing, payroll support, healthcare staffing, travel nursing operations, accounts receivable, accounts payable, or related field is an advantage.

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